Operations Coordinator / Administrative Assistant

Summary

Provide administrative support to ensure the smooth daily operations of the vertical transportation consulting business.

Key Job Duties

  • Supports team by performing tasks related to organization and strong communication.

  • Master multi-tasker with excellent verbal communication skills and an upbeat attitude

  • Reporting Skills

  • Preparation/Typing of Reports

  • Preparation and Filing of Elevator Inspection Reports

  • Administrative Writing Skills

  • Microsoft Office Skills

  • Microsoft Excel Skills

  • Managing Processes

  • Organization

  • Analyzing Information

  • Professionalism

  • Problem Solving

  • Maintains a schedule of the Inspectors and is very organized

  • Dispatching capabilities

  • Create Proposals

  • Basic A/R functions

  • Answer phones

  • Maintain spreadsheets and databases

  • Tracking of jobs

  • Requests for COIs

Qualifications

Must have strong administrative duties and organizational skills, written communication skills, verbal communication skills, strong IT skills, must maintain a professional demeanor in all situations and be able to withhold confidential information. The Operations Coordinator must be a disciplined person with a flexible approach towards the assigned work as well as be able to multi task and have basic management skills. This position requires a highly skilled individual who can write and is proficient in all MS Office software, especially excel. This individual must be a team player and should be able to interact with staff at all levels of the company with a proactive approach to the work load.