Operations Coordinator / Administrative Assistant
Summary
Provide administrative support to ensure the smooth daily operations of the vertical transportation consulting business.
Key Job Duties
Supports team by performing tasks related to organization and strong communication.
Master multi-tasker with excellent verbal communication skills and an upbeat attitude
Reporting Skills
Preparation/Typing of Reports
Preparation and Filing of Elevator Inspection Reports
Administrative Writing Skills
Microsoft Office Skills
Microsoft Excel Skills
Managing Processes
Organization
Analyzing Information
Professionalism
Problem Solving
Maintains a schedule of the Inspectors and is very organized
Dispatching capabilities
Create Proposals
Basic A/R functions
Answer phones
Maintain spreadsheets and databases
Tracking of jobs
Requests for COIs
Qualifications
Must have strong administrative duties and organizational skills, written communication skills, verbal communication skills, strong IT skills, must maintain a professional demeanor in all situations and be able to withhold confidential information. The Operations Coordinator must be a disciplined person with a flexible approach towards the assigned work as well as be able to multi task and have basic management skills. This position requires a highly skilled individual who can write and is proficient in all MS Office software, especially excel. This individual must be a team player and should be able to interact with staff at all levels of the company with a proactive approach to the work load.