Operations Coordinator / Administrative Assistant
Summary
Provide administrative support to ensure the smooth daily operations of the vertical transportation consulting business.
Key Job Duties
- Supports team by performing tasks related to organization and strong communication.
- Master multi-tasker with excellent verbal communication skills and an upbeat attitude
- Reporting Skills
- Preparation/Typing of Reports
- Preparation and Filing of Elevator Inspection Reports
- Administrative Writing Skills
- Microsoft Office Skills
- Microsoft Excel Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Maintains a schedule of the Inspectors and is very organized
- Dispatching capabilities
- Create Proposals
- Basic A/R functions
- Answer phones
- Maintain spreadsheets and databases
- Tracking of jobs
- Requests for COIs
Qualifications
Must have strong administrative duties and organizational skills, written communication skills, verbal communication skills, strong IT skills, must maintain a professional demeanor in all situations and be able to withhold confidential information. The Operations Coordinator must be a disciplined person with a flexible approach towards the assigned work as well as be able to multi task and have basic management skills. This position requires a highly skilled individual who can write and is proficient in all MS Office software, especially excel. This individual must be a team player and should be able to interact with staff at all levels of the company with a proactive approach to the work load.